Troop Policies



Scout Code of Conduct


All Scouts are expected to conform to the Reasonable Expectations of Conduct within the troop.  These expectations include, but are not limited to:

- Attending Scout functions in the proper troop uniform, unless directed that they may dress otherwise.

- Active participation in core activities, such as hikes, overnight campouts, parades, flag ceremonies and troop fundraisers.  

-Not currently delinquent beyond one month in any dues, fees or other monies owed the troop as determined by the Treasurer and Committee Chairman.

-Not currently in violation of troop policies as regards the use and return in good condition of any Troop equipment.

-Not engaging in conduct that constitutes harassment, bullying, hazing or discrimination in any way, including discrimination based on race, color, creed, national origin, gender, sexual orientation, religion, age, disability, economic status and national origin.



Parent / Adult Leader Code Of Conduct


The Troop committee has established this Code of Conduct to provide parents and adult leaders of Troop 75 with a framework of expectations for Adult Scout Leaders and adults who may attend Scouting events. This Code of Conduct will help ensure a common language and understanding of behavioral expectations, and consequences, allowing the Troop to create an atmosphere conducive to fun, safety, and the values of Scouting. 

All Leaders / Adults of Troop 75 represent the Troop, Kings Park VFW (our chartered organization), and the Boy Scouts of America when they elect to participate in activities of Scouting and must abide by this Code of Conduct as a condition of his or her participation in Troop activities. Ultimately, the Committee wants each Leader/Adult to be responsible for his or her own behavior, and only when necessary will the committee take action under this Code of Conduct. 

Please click here for a PDF copy of the Code of Conduct



Advancement Request Policy


All Scouts wishing to advance in rank must submit an Advancement Review form to the Scoutmaster in order to be considered for a Scoutmaster Conference



Camp Fund Policy


“A Scout is thrifty.  A Scout works to pay his way and to help others.  He saves for the future. … Paying your way with money you have earned gives you independence and pride.”

A Camp Fund is an account that is set up on the troop’s books for an individual Scout.  It is similar to a savings account, but with some important exceptions.

Camp Fund credits are posted to each Scout’s account based on his participation in certain troop fundraisers.  Each credit is worth one dollar.  Scouts may save up credits and then use them, like money, to help pay for elective Scouting activities.  Elective activities are in addition to the core troop program and include summer camp, high adventure trips, whitewater canoeing, the annual troop trip, jamborees, etc.

Camp Fund credits belong to Troop 75 and may not be redeemed for cash; to purchase gear; or to pay the annual troop activity fee, dues, or any other expense associated with core troop activities. 

Camp Fund credits reward an individual Scout’s participation.  Camp Fund credits may not be transferred to another Scout.  Camp fund credits may, however, be transferred to another Scout provided that the transfer is between siblings.  A transfer between siblings may only take place when the transferring Scout leaves the Scouting program or ages out of Scouting.  The Scout himself must authorize the use or transfer of his Camp Fund credits.  For purposes of a transfer the word “siblings” shall include step and foster siblings.

Camp Fund credits will be available to the Scout so long as he remains an actively participating member of this troop.  They allow him to participate more fully in Scouting, but may be forfeited if he leaves Troop 75 before taking full advantage of this opportunity.  Unused Camp Fund credits revert to the troop’s equipment fund a) after the Scout has been off the troop charter for a year and has not requested a sibling transfer within that year, or b) if the Scout does not register as an adult leader with Troop 75 or has not requested a sibling transfer following his eighteenth birthday.

A Scout who has a positive balance in his Camp Fund on his eighteenth birthday may use his remaining credits so long as he registers as an adult leader with Troop 75 and remains active in that capacity.  Camp Fund credits may not be earned by anyone past their eighteenth birthday. 

If a Scout transfers to another unit of the Boy Scouts of America, Troop 75 will forward his remaining Camp Fund balance to the new unit provided that an officer of that unit makes a written request for the funds within a few months of the Scout leaving Troop 75.  The credits will be forwarded in the form of a check made payable to the new unit.  Use of the funds will then be governed by the policies of the unit to which the Scout transferred. No funds will be transferred out of the troop once the Scout has reached the age of 18 and is now considered an Adult leader.



Patrol Meetings & Activities

 
Adult supervision of patrol meetings
At least one parent of a patrol member (or one registered Troop 75 adult leader) must be present in the home or meeting site at all times throughout the patrol meeting to provide unobtrusive supervision. 

Parents are encouraged to welcome the patrol, communicate any house rules, immediately address any misbehavior that goes beyond what the Patrol Leader can handle, and bring any such misconduct to the Scoutmaster's attention.  However, adult supervisors are requested to minimize their presence and involvement at meetings, giving the Patrol Leader and members full opportunity to work out how to accomplish their objectives together.  Parental concerns about patrol leadership or functioning should be directed to the Scoutmaster, not the Patrol Leader. 

One-on-one contact between adults and youth members is not permitted.  If a Scout must be spoken with privately, the meeting must be conducted in view of others.
 
Reporting requirement for patrol meetings
In order for a patrol to be allowed to meet outside of the troop meetings, it must routinely report on its patrol meetings to the Scoutmaster.  The Patrol Leader, or preferably the Patrol Scribe, must prepare a written report of each patrol meeting, including meeting time and place, members in attendance, adult supervisor(s) present, and business conducted. Any patrol that does not meet this requirement will not be permitted to meet as a patrol outside of troop meetings until the Scoutmaster determines that such meetings may resume.
 
Approval requirement for other patrol activities
Patrol activities, other than meetings, must be approved in advance by the Scoutmaster and not interfere with any troop function.



Reimbursement Policy for Driving Expenses


To be reimbursed for a troop-related driving expense (gas, tolls, etc.), the driver must submit his or her receipt(s) to the Troop Committee no more than 30 days after the date of the expense.  After 30 days, any such expense will be considered a donation to the troop's operating fund



Good Standing Policy


It is established as part of the Troop program that for a Scout to be able to have Individual  Advancement  he must be “in Good Standing” with the Troop. A Scout is considered in “good standing” with his unit as long as he has not been dismissed for disciplinary reasons. He must also be in good standing with the local council and the Boy Scouts of America. (In the rare case he is not, communications will have been delivered.)



Equipment Policy


All troop supplied equipment is to be signed out by the assigned Scout or Scouts.  The Scout or Scouts assigned to the equipment shall be responsible for the use, cleaning and return of the equipment.  While equipment may be damaged from time to time due to reasonable wear and tear, if it is determined that damage was caused by the purposeful misuse or mishandling of equipment, the Scout or Scouts responsible will be expected to reimburse the Troop for the replacement of the equipment.  A Scout will also be expected to reimburse the Troop for equipment that is lost or that is not returned to the Troop in a timely manner.    



Email Group Usage Guidelines


The Troop has established a set of guidelines, for any adult leaders or parents who have access to Troop email groups, including those who can email the Troop as a whole. These guidelines are to ensure that such email groups are used appropriately for communicating and conducting Troop business. 

Please click here for a PDF copy of the Email Guidelines